What is Dokomat?
Dokomat is an HR and immigration document automation platform built for businesses operating in Poland. It enables companies to generate legally compliant Polish employment documents in minutes â without needing an accountant or HR specialist.
Dokomat is a product of Soft Affairs Sp. z o.o., a legally registered limited liability company in Poland, European Union (KRS: 0000999132, NIP: 7792546094, REGON: 523483002), founded on 24 October 2022 in Poznan, Poland.
What Documents Can Dokomat Generate?
Dokomat generates the following types of legally compliant Polish documents as downloadable PDFs:
Employment Contracts
- Umowa o Prace (Employment Contract) â standard Polish employment agreement
- Umowa Zlecenie (Commission/Civil Contract) â project-based or commission work agreement
Immigration Letters
- Work Permit Cancellation (Uchylenie Zezwolenia na Prace) â notification to Wojewoda office for permit types A, B, C, S, O, E
- TRC Cancellation (Karta Pobytu) â end of employment notification for Temporary Residence Card holders
- Umowa Zlecenie Termination â civil contract termination notification to immigration office
- Umowa o Prace Termination â employment contract termination notification to immigration office
Holiday & Leave Letters
- Paid Leave Authorization (Urlop wypoczynkowy) â with date range and employee details
- Unpaid Leave Authorization (Urlop bezplatny) â authorization letter for unpaid leave
Employee HR Letters
- Medical Examination Referral (Skierowanie na badania) â preliminary, periodic, and control examinations with health hazard factor tracking
- Night Work Notice (Pora Nocna) â notification of night work hours
Work Sheets
- Monthly Work Sheet â day-by-day hour logging with automatic total calculation, generated as PDF
Key Features
- AI-Powered Document Extraction â upload a photo or scan of a passport, work permit, or TRC decision, and Dokomat's AI automatically extracts all relevant data and fills in the form fields
- 100% Correct Polish â all generated documents are grammatically correct in Polish and comply with Polish legal standards
- Employee Personnel File Management â store employee data including PESEL, passport numbers, Karta Pobytu numbers, addresses, and upload document scans
- Company Profile Management â manage company details (NIP, KRS, REGON) and multiple company addresses
- Multi-Language Interface â available in English, Polish, and Bengali
- GDPR Compliant â cookie consent, data export, account deletion, consent logging, breach notification system
- PDF Generation â all documents generated as professional PDFs ready for printing or digital submission
Who is Dokomat For?
Dokomat is designed for:
- Small and medium businesses in Poland that employ foreign workers and need to generate immigration documentation
- HR departments that want to automate routine document generation
- Accountants and bookkeepers managing multiple companies
- Business owners who want to save money by generating HR documents themselves instead of paying accountants
- Companies employing workers from Bangladesh, Ukraine, India, and other countries who need work permits and residence cards in Poland
How Does Dokomat Work?
- Add your company â enter company details (NIP, KRS, REGON, address) once
- Add employees â create employee profiles with personal data, or upload documents for AI auto-fill
- Generate documents â select the document type, choose an employee, fill in details, and download the PDF
Technology
Dokomat is built with:
- Laravel 12 â PHP web application framework
- AI Document Extraction â powered by Google Gemini via OpenRouter API
- Spatie Laravel PDF â server-side PDF generation
- Stripe â secure payment processing
- Self-hosted in Poland â all data stored on EU-based servers
Pricing
Dokomat offers tiered subscription plans billed monthly in Polish Zloty (PLN). Visit our homepage to see current pricing, or create a free account to get started.
Company Information
| Platform | Dokomat (dokomat.com) |
| Operated by | Soft Affairs Sp. z o.o. |
| Legal Name | SOFT AFFAIRS Spolka z ograniczona odpowiedzialnoscia |
| KRS | 0000999132 |
| NIP | 7792546094 |
| REGON | 523483002 |
| Registered | 24 October 2022 |
| Location | Pl. Wolnosci 6/108, 60-324 Poznan, Poland |
| Country | Poland, European Union |
| info@softaffairs.com | |
| Phone | +48 61 224 88 19 |
| DPO Email | dpo@softaffairs.com |
| Parent Company Website | softaffairs.com |
Legal & Compliance
Frequently Asked Questions
Is Dokomat free?
Dokomat offers subscription plans starting from a low monthly fee. Visit the homepage to see current pricing.
Are the documents legally valid in Poland?
Yes. All documents generated by Dokomat follow Polish legal standards and are grammatically correct in Polish. They are ready to submit to Polish authorities including Wojewoda offices and Urzad Pracy.
Can I upload documents for AI extraction?
Yes. You can upload photos or scans of passports, work permits, TRC decisions, and other documents. The AI will automatically extract relevant data and fill in form fields.
Is my data safe?
Yes. Dokomat is GDPR compliant, with data stored on EU-based servers in Poland. We implement encryption, access controls, cookie consent, data export, and account deletion features. See our Privacy Policy for details.
Who operates Dokomat?
Dokomat is operated by Soft Affairs Sp. z o.o., a legally registered limited liability company in Poland, European Union, founded in October 2022.